Inquiry Letter
Inquiry Letter is a letter written to request
information and/or ascertain its authenticity. A letter of inquiry deals with
various matters like job vacancies, funding, grants, scholarships, projects,
sales, pre-proposals and others. The term is common in various business setups
as it implies fund request or pre-proposal information. Owing to this usage,
the term may be considered exclusive to these setups alone. But that is not the
case, to this effect the below definition offers a justified meaning.
Inquiry Letter Definition
A document requesting information sent on behalf of an
individual or an organisation for their own respective purposes, which can be
mutually beneficial to the recipient and the sender.
The term ‘Inquiry’ is same as ‘Enquiry’. The former is
more commonly used in U.S. and the latter one is more common in U.K. There are
some other terms which represent the letters; these are Letter of Intent,
Letter of Interest, Query letter, Prospecting Letter, Pre-proposal Letter and Concept
Paper. The term ‘Cover Letter’, ‘Business Letter’, ‘Request Letter’ and ‘Sales
Letter’ is also applied to an inquiry letter especially when the objective is
same as that of letter for inquiry.
A letter of inquiry serves to facilitate business
operations and satisfaction of the sender. Inquiry letters remove any
misunderstanding and are time savers, especially when two parties want to reach
an understanding. The communication towards this effect resolves the issue
without any delay. With relation to it being a ‘Pre-proposal letter’, the
inquiry letter is also termed as a ‘Condensed Version of a Proposal’. It is the
outcome of the purpose of the letter which highlights the points of a proposal
instead of a full-fledged proposal.
On an individual’s basis, these letters are sent to
companies that are willing to hire but haven't advertised job openings. It can
also be a letter addressed to editor in-charge of a publication proposing
certain literary work. It can be a letter from a student who is vying for a
seat in a college or a business that provides an internship. So, the objective
of an enquiry letter is same but its projections and audiences are different.
Same goes for its method of delivery, it can be sent via paper mail or
electronic mail.
An example of inquiry letter
People for
Animals (PFA)
# 11, Sector 11 A
Chandigarh – 160011
Tel: 7442000, 9324329
Fax: 7442099
Email: support@pfa.com
December 22nd, 2012
Pai Tailon
Managing Director
International Fund for Animal Welfare (IFAW)
290 Summer Street
Yarmouth Port, MA 02675
United States
Dear Mr.
Tailon:
People for
Animals (PFA) seeks support of $ 6,000 from the International Fund for
Animal Welfare (IFAW) for medicines, food items, maintenance,
project support, publications support etc. for our ongoing
‘Dog Sterilisation Campaign’.
We are
grateful for the support we received from the International Fund for Animal
Welfare (IFAW) in the year 2000 for ‘Save the Sparrows Campaign’ and PFA
considers the ‘Dog Sterilisation Campaign’ may be of comparable interest
to your foundation. As conservation supporter all over the world, the campaign
is very much aligned with IFAW’s consistent mission in preserving and saving
the natural world through education, project funding, preventing poaching by
generating jobs for those dependent on forests and many other which deserve a
credible applause.
PFA was
established in 1997 and has been actively promoting welfare activities for
animals in almost all states of India.
Some of our
activities include:
- Sterilisation
- Rehabilitation
- Endangered Animal Protection
and Breeding
- Treatment of Sick and Injured
Animals
- Organising Awareness Campaigns
- Animal Shelter
- Animal Hospital
Some of our
Achievements
- Number 1 NGO for Animals in
India 2011
- Recognition from WSPCA for
outstanding achievement 2009, 2010
- 3rd Popular Animal
Welfare Organisation in Asia (wildlife weekly 2010)
The campaign
for which we request funds will benefit both the Dogs and People of Tricity -
Chandigarh, Mohali and Panchkula.
Benefits
- Prevention of increase in Dog
Bites among the residents of Chandigarh, Mohali and Panchkula
- Control of booming Dog
population
- Decrease in cruelty towards
Dogs
- Maintain harmony among humans
and dogs
- Maintaining a proper record of
dog population
- Dog behaviour awareness through
school visits, college visits and community through various audio-visual
means
The campaign
has been projected for a span of 3 years and requires 50,000$ to fully achieve
the above mentioned benefits. We are short of exactly 18,000$ for which we have
requested other organisations. While we expect 6,000$ from your side but would
be highly obliged if granted the whole amount.
We invite
you to visit our office or call us at 7442000, 9324329 between 8AM to 5 PM
within a week from the receiving date of this letter. We will arrange for your
visit, stay and food without any charges. We will be glad to submit a full
proposal with additional information for your further review.
Thanking you.
Sincerely,
Maenka
Mishra
Founder & Manager
People for Animals (PFA)
Personal Contact – 097239856
msihmaneka@pfa.com
Complaint Letter
A Complaint Letter is a type of letter written to
address any type wrong doing, offence, grievance, resentment arising out of a
product, service etc. Complaint Letters are used to raise your concerns about
unfair things and seek a productive outcome. They are also used to vent out
your pent up emotions arising out of your suffering or bad experience. It is a
fundamental right and duty of a citizen to seek justice arising out of any
injustice, which is initiated by a Complaint. Complaint letters then, become
your First Step towards your Consumer Rights. They inspire other hassled
consumers, influence the concerned authorities towards taking proper action and
make the defaulters more liable, responsible and responsive. This is because
unresponsive behaviour of the offender is liable to a Punishable Court
Proceeding or an Expensive Lawsuit.
Writing complaints letters is an essential
responsibility of the victim whilst seeking positive outcomes. Complaint Letter
writing is not only a pre-warning for the offender but also a chance for them
to rectify their act in time. These letters are not just meant for defective
products, service they can also be written towards any injustice happening in
the society, like ‘Smoking in Public’, ‘Misuse of Water by any Person or an
Organisation’ and any issue happening in society which needs to be addressed.
Anyone can complaint through letter if there is a
legitimate reason. Anyone can write a letter to the administration regarding
the pollution, water supply, traffic problems, shortage of electricity etc. You
don’t need to be a lawyers or an influential person. All you need to do is to
learn to write a complaint letter in an appropriate manner with all the
relevant information included. In the matter contained here, you will get all
the tips to write a complaint letter.
Types of Complaint Letters
Complaint letters are of different types and different
reasons and depending upon that they can be categorised accordingly.
Depending on the level of an organisation or an
individual these can be:
1.
Personal Complaint Letters - When a letter is written at a personal level by an
individual it is called as Personal Complaint Letter. These are written by
consumers to get refund, replace a product etc. These are also written
for grievances’ regarding a service or any issue affecting the individual or
society at large.
2.
Professional Complaint Letters - When a letter is written on behalf of an
organisation it is called known as Professional Complaint Letter. These letters
have the backing of an organisation and are mostly related to professional
items and services.
An example of complaint letter
Arnold
Armstrong
89 Villa Street
Val Haven, CT 95135
Phone – 890056711
armisstrong@arnold.com
30th June, 2012
Customer Care Manager
Customer Service
Airtel Telecom
8423 Green Terrace Road
Asterville, WA 65435
Dear Sir or Madam
Re: Order Number TF285347
I recently
ordered a new Beetel Modem (item #285347), Model 100CX from your website on 20th
June 2012. I received the order on 7th July. Unfortunately,
the modem turned out to be defective.
I connected
it to my PC and installed all the drivers provided. I followed the manual
provided but it didn’t work. All the Lights on the Modem were ON. I even went
through troubleshooting but to no avail. I even installed it on my friends PC
but ‘No Connectivity’. I used my Dying Modem to check if the ‘Line
wasn’t Faulty’. The internet worked fine and there was ‘No issue with the
Line’. I even formatted and reinstalled Windows just to make sure that there wasn’t
a problem in my system. But that didn’t make the modem work.
As mentioned
above, I have tried everything and the fault lies clearly in the modem. I would
like you to credit my account for the amount charged for the modem. I needed a
new modem so I bought it from a local shop. I don’t need a Replacement but a
Refund which I am entitled to as per your Policy.
Thank you for taking the time to read this letter. I have been a loyal and
satisfied customer of your company for quite some time now. This is the first
time I have encountered a problem.
Looking
forward towards a Prompt Refund.
Sincerely,
Signature
Arnold
Armstrong
Application
Letter
Application
Letter is a letter written for a variety of purposes in our day to day
activities which can be domestic or professional. It is a liability conferred
upon the sender by an authority. In such a liability the sender is expected to
explain, inform/pre-inform the authoritative receiver about particular
ongoing/upcoming activities, events, process or procedures. It is also a
written request when written for assistance, admission, employment, favour,
information, permission, service etc. A letter of application is also an
accompanying document as and when required. When it does so it is known as
Cover Letter. An application letter is largely a formal type of letter as it
follows a predefined format which is applicable to most type of application
letters.
Types of
Application Letters
- Application letter for teachers
- Application letter resume
- Bursary application letter /
application for grant
- Business application letter
- Internship application letter /
application letter for internship
- Job application letter /
application letter for job
- School application letter
- Scholarship application letter
/ application letter for scholarship
Often you
will come across information that limits the meaning of application letter to
that of just a cover letter. But the multipurpose role of application letter
makes it meaning broad and in that sense it also a request letter and an
inquiry letter. Varied practices across the globe and the prominence of same
type of information related to application letter does not let it come across
as any other type of letter. For most of us, the internet is the final or
ultimate source of information. Search for the term ‘Application Letter’ on the
internet and you will come across information which is indecisive.
Many confirm
letter of application as same as a cover letter while some disagree. But the
truth is mentioned in the above paragraph. To confine application letter to
cover letter is to limit its definition and propagate misunderstanding. Towards
this effect, let us go through an example. You want certain holidays from your
college and you write a leave application letter to the principal. This letter
is an application of request. Similarly, when you need to get a new account
passbook issued from the bank you are requested to write a letter. When you
want a loan from a bank, you apply for it by an application letter. These and
many more point out to the varied uses of letter of application.
An example
of application letter
Techonkreet
Techno
Sg Ramal Luar
43000 Kajang
Selangor, Malaysia
Date – 23rd December, 2012
Sub: Application Letter for job with
reference to Advertisement in Daily, 29th Dec, 2012
Dear Sir / Madam,
This is in response to your advertisement ‘Required Graduates in any
discipline’ for office work’ published in the Daily on 29th December
2012. I am interested in applying for the aforesaid.
I am Ms.
Irine Abang, 36 years old, graduate from Selangor University batch of year
2000. I have worked for High Climb and Make Stock under the position of
adviser. I am willing to attend for interview, test and relocate as per your
convenience. I hope, I will be considered for your company’s employment. I have
enclosed a copy of my C.V. and experience certificates for your review.
Your
assistance and attention to this application is highly appreciated.
Thank you
for your time.
Looking
forward to hear from you.
Respectfully
Yours,
Irine Abang
Lot 318, Jahlan Muhibbah
93400, Kuching
Sarawak, Malaysia
Phone - 802 – 418705
abngine@sel.com
Encl: Photocopy of C.V.
Experience Certificates
Order letter
An order
letter is usually written when a company purchases or buys or orders
goods or services from another party. An order letter can also be written by an
individual who would like to buy or purchase goods or services. Here is an Order
Letter you might need when you order goods and
materials. Do not forget to clearly state the exact name of the
merchandise, the price, and the amount of payment being sent.
An example
of order letter
Fashion
Inc
JL. Dr. Laimena
Maluku , Indonesia
May 27,2013
Mozza Butique
Gotta, 2rd Floor
Tual, Maluku Tenggara
Dear Sir or Madam,
As per our discussions on March 28, 2013 we are pleased to place an order for 3
lussin of t-shirt on the following terms and conditions:
- The cost of
each t-shirt will be Rp. 45.000/piece (exclude tax)
- Delivery
will be done within 3-4 days from the order date
- Damage items
in transit are not the responsibility of Mozza Butique
- If the order
is not delivered as per the above terms and conditions, the order stands
cancelled and money can back 100%
We shall appreciate your shipping that albums immediately to our office in JL.
Dr Laimena
Maluku, Indonesia. Payment we will made with transfer banking to your account
on May 31 2013.
Hoping to have a good relationship with you.
Best regards,
(Ina Mona)
Memo Letter
A short message or record used for internal
communication in a business.
Once the primary form of internal written
communication, memorandums (or memos) have declined in use since the
introduction of email and other forms of electronic messaging.
An example
of memo letter
Summit Steel Company Ltd.
18, Karawn Bazar, Dhaka 1218
Interoffice Memo
Date : 15 August, 2014
To : Office Manager
From : Zahirul Islam, Purchase
Officer
Reference : 216/BM
Subject : Purchase of Office Chairs
As desired,
the order for the supply of 500 office chairs has been placed with Navana
Furniture Mart, 16 Jatrabari, Dhaka 1204. The chairs will be supplied in two
lots of 250 each on 26 and 30 August, 2014.
Sumber :
